Create a course

Purpose

Create a course record in Upskroll — via TGA import for accredited qualifications (recommended) or manual entry for custom courses — so it is available for delivery offerings and student enrolments.

When to use

When adding a new accredited qualification, skill set, or custom training product your RTO will deliver.

Steps

1. 1
   Click Courses in the left sidebar to open the Course Management page.
2. 2
   Click the Add Course button (top-right). A dropdown menu appears with options.
3. 3
   Option A — Import Accredited Course (Recommended): Select this for any nationally accredited qualification or skill set. Enter the qualification code (e.g. BSB50420) or title in the search box.
4. 4
   For qualifications, the system fetches the qualification structure from TGA. Review the preview showing course name, code, nominal hours, and units included. Confirm the import. Upskroll populates all fields automatically.
5. 5
   For units or skill sets, enter the unit code and confirm. The system fetches the unit details and creates a single-unit course record.
6. 6
   Option B — Create Custom Course (Manual): Select this for non-accredited or custom courses. Enter the Course Name, Course Code, Nominal Hours, and other details, then click Save.
7. 7
   Once created, the course appears in the Course Management list with an Active status. The Scope badge shows validation status against your RTO's scope of registration.
8. 8
   If the Scope badge shows Not Validated, use the inline Validate Scope action before publishing offerings based on this course.

What happens next

• The course is created and visible in the Course Management list.
• For TGA-imported courses, name, code, nominal hours, units, and field of education are automatically populated.
• For manually created courses, you provide the core details.
• The course is available for use in Delivery Offerings and enrolments.
• A post-create card appears offering quick actions: Map Units and Validate Scope.

Tips

• Always use TGA Import for accredited qualifications — it eliminates manual entry errors and ensures your course code and name match your scope of registration exactly.
• For qualifications, the preview shows the full unit structure. Review and confirm before importing so the units are seeded correctly.
• Validate scope before publishing delivery offerings — offerings built on out-of-scope courses cannot be published.
• If a qualification has a new version (e.g. BSB50420 replaces BSB50415), create a new course record rather than editing the old one to preserve historical enrolment data.
• For custom courses, agree on naming conventions with your team before adding them so the course list stays organised.

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