Enrol a student into a course

Purpose

Create an enrolment record in the Enrollment Registry that links a student to a course, establishing the formal training relationship for compliance reporting and attendance tracking.

When to use

When a learner is confirmed to start a course and you are ready to create their formal enrolment record.

Steps

1. 1
   Click Enrollment Registry in the left sidebar to open the enrolments list.
2. 2
   Click the Create Enrollment button or + icon to open the enrollment form (or go to Delivery Offerings to enrol into a specific class/offering for attendance and competency tracking).
3. 3
   Search for and select the Student using the student combobox.
4. 4
   Search for and select the Course using the course combobox.
5. 5
   Set the Status (usually Pending by default for a new enrolment). You can also change the Enrollment Number if needed.
6. 6
   Set the Start Date and End Date for the enrolment.
7. 7
   Optional: Configure funding details (Funding Source, Contract ID, Concession, Fee Exempt, Funding Notes) if your RTO tracks this.
8. 8
   Optional: Add Notes, Deferral Reason, or Cancellation Reason (the latter fields apply if status is set to Deferred or Cancelled).
9. 9
   Click Save. The enrolment is created and linked to the student's profile and the Enrollment Registry.

What happens next

• An enrolment record is created and visible in the Enrollment Registry.
• The enrolment is linked to the student's profile.
• The enrolment will be included in AVETMISS exports (NAT00100 enrolment file).
• Unit activity is seeded for AVETMISS NAT00120 reporting.

Tips

• Enrolments created in the Enrollment Registry are independent course-student records. For classroom management features (attendance, competency tracking, learner movement between classes), use Delivery Offerings instead.
• If a USI warning appears during enrolment, resolve the USI issue in the student's profile first — unverified USIs block AVETMISS exports.
• Always set an accurate start and end date. Incorrect dates propagate to compliance reporting and cannot be easily corrected later.
• Use the Funding section if your RTO tracks funding source, contracts, or fee arrangements. These fields are included in AVETMISS NAT00100.
• For bulk enrolments into the same course, consider using Delivery Offerings and CSV import — this is faster than creating individual enrolments one at a time.

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