Update student status

Purpose

Update a student's status in Upskroll to reflect their current stage in training (Active, Inactive, Graduated, Withdrawn, or Suspended).

When to use

Any time a learner's situation changes — they become inactive, complete their training, defer, withdraw, or return to active study.

Steps

1. 1
   Navigate to Students in the sidebar and find the student using the search bar or status filters.
2. 2
   Click the Edit icon (pencil) on the student's row, or open their profile and click Edit.
3. 3
   In the Basic Information section, click the Status dropdown and select the correct status: Active, Inactive, Graduated, Withdrawn, or Suspended.
4. 4
   If your team tracks reasons for status changes, add a note in the relevant notes field.
5. 5
   Click Save. The status badge on the student's profile and in the table updates immediately.

What happens next

• The student's status is updated in Upskroll.
• The status badge in the Student Management table reflects the change.
• AVETMISS exports and compliance reports will include the updated status.
• The change is logged in the system audit trail.

Tips

• Use Withdrawn (not Inactive) for a learner who has formally withdrawn from a course — these have different AVETMISS reporting implications.
• Use Graduated only once the learner has officially completed and been awarded the qualification.
• If many students need the same status update (e.g. end-of-cohort graduation), use the bulk action filters in the Student Management table to select and update multiple records at once.
• Status updates are reporting-critical — delays in updating statuses cause inaccurate AVETMISS exports and operational reports.

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